Contact us anytime to know more - Abhishek P., Founder & CFO CISIN
Enhance workplace communication with SharePoint Announcements, yielding a remarkable 30% boost in efficiency. Using this tool allows for effective dissemination of important information, resulting in a more connected and informed team. SharePoint Announcements can help you streamline communication processes, increasing productivity and collaboration within your organization. This tool catalyzes improved information sharing, facilitating a more efficient and cohesive work environment. Embrace the power of effective communication through SharePoint Announcements and witness a substantial 30% increase in overall efficiency.
Are you searching for software that will assist in collaboration, communication, and productivity of employees? SharePoint could be an option that helps employees collaborate more easily while being more productive. Microsoft 365 includes SharePoint, making it a popular choice, but should other options also be explored?
How Would You Define SharePoint?
Before diving deeper into why companies use SharePoint as an internal communication platform and whether this approach makes sense, what is SharePoint? Companies use SharePoint to develop internal websites. Compatible with nearly any device and offering many useful functions for sharing, storing, and organizing information - SharePoint offers numerous benefits to businesses that use an intranet to organize documents, centralize policies & procedures, and improve productivity by offering easy access to necessary info - it truly enhances productivity with businesses implementing an intranet solution.
As your organization looks into using SharePoint or considers alternatives hosted elsewhere, it must carefully weigh its advantages and disadvantages before choosing. We have provided below an outline of the benefits and drawbacks of SharePoint as an internal communication solution.
Read More: Azure vs. SharePoint: Which Will Boost Your Business More? Find Out Now!
Why Does A Company Use SharePoint For Internal Communications?
To Leverage Their Microsoft 365 Investment
SharePoint is an integral component of Office 365 and integrates smoothly with programs from Microsoft like Outlook, Teams, Yammer, and OneDrive. Suppose your organization already utilizes Office 365 for business operations. In that case, SharePoint will only become more attractive as part of that ideal solution.
Due to these integrations, SharePoint for internal communications is an attractive choice for many businesses looking to establish an intranet and use it for internal seamless communications. Office 365's suite integrates directly with SharePoint intranets, creating an overall digital experience and saving employees valuable time while working on project management while opening more opportunities to strengthen business processes and work environments.
It's Built For Top-Down Communications
Business leaders prefer SharePoint because it enables them to communicate effectively with different organizational groups. Traditional SharePoint intranets were built as information dissemination channels from the top down; C-level executives in companies use SharePoint as an important way to send company-wide updates via SharePoint.
It Provides A Centralized Location To Share And Store Data & Documents
SharePoint was designed to assist users in efficiently sharing documents in one centralized location. You have complete control over document access, real-time collaboration invitations, and how members share content. Powerful features such as metadata tagging make finding documents simple: as long as your organizational structure is solid, anyone should find what they're searching for quickly.
Allows Employees To Access Information From Anywhere
Businesses often store documents on servers, as with SharePoint on-premise, making them inaccessible only if in the office. On the other hand, SharePoint Online allows employees to access files anytime from any place - and its strong data encryption ensures your document management stays protected and accessible to employees.
It Offers Enhanced Security
Given recent data breaches, security is of the utmost importance for any enterprise software; SharePoint doesn't disappoint in this respect. With advanced security features to reduce outages, unauthorized raised access, data encryption for organizations dealing with sensitive material, and different settings that help manage access, st, and shareability, it allows your organization to fully comply with industry regulator requirements.
It Boasts Optimized Content Management
SharePoint excels at content creation and publishing, enabling users to design, approve, and schedule online and social media postings of content they create themselves. Even when handling multilingual material for international businesses such as yours, SharePoint can easily handle it.
Better Productivity
SharePoint benefits add up to an increase in productivity by streamlining and automating processes and business operations. Users can integrate them with client applications, email programs, and web browsers for an effortless user experience.
Benefits Of Using SharePoint As A Communication Platform:
- SharePoint communication: Sites enable centralized platform sharing among employees, customers, and partners, making it simple for everyone involved to keep everyone abreast of current events and announcements.
- Secure communication: SharePoint communication sites are secure, so you can be confident that your information is safe.
- Scalable communication: SharePoint communication sites can be scaled to meet your organization's needs, whether you have a small team collaboration or a large enterprise.
- Easy to use: SharePoint communication sites are easy to get started quickly.
SharePoint offers powerful tools and flexible communication efforts platforms with its extensive feature set and customization features to assist your target audiences effectively in communicating.
Why Do Companies Dislike SharePoint As An Internal Communication Tool?
Suitable For Mostly Top-Down Communications
SharePoint allows businesses to communicate information effectively. Unfortunately, SharePoint still doesn't permit employee experience to participate in decision-making - this can lower employee engagement significantly and add onerous constraints when setting company goals. To foster seamless collaboration and fully give employees their say in shaping company direction. Consider investing in an employee intranet solution for two-way communications instead of merging SharePoint with Teams.
Not Inclusive For Frontline Workers, Particularly Those Without A Microsoft 365 Solution
To use SharePoint effectively, every employee in a company must hold a Microsoft 365 license, which creates difficulties for companies with frontline employees since not all workers will have access to a SharePoint intranet. As an alternative solution for such organizations, third-party solutions that offer SharePoint-based intranets with mobile apps that field workers don't require can prove quite beneficial.
It Takes Work To Send The Correct Information To The Right People
One of the primary drawbacks to SharePoint is its inability to deliver information directly to employees who require it, creating unnecessary overload among workers. Though SharePoint includes targeting capabilities, more advanced intranets built using SharePoint offer improved targeting capabilities that make the software worthwhile for use. Customizing and branding them may prove challenging as well.
Native SharePoint lacks features to allow corporate branding, making using it time-consuming and ineffective at company-specific intranets. A third-party solution may provide more effective corporate branding features. Intranets built on SharePoint allow for personalization and feature simple templates for quick deployment. Your intranet can easily reflect holidays or seasons by being personalized accordingly.
Limited Engaging Features
At an increasingly rapid technological rate, modern employees have high expectations about what engaging features should look like for them to engage. Meeting those expectations effectively may prove challenging using SharePoint alone - consider opting for third-party solutions with additional employee advocacy tools like desk booking or creativity to meet those requirements more fully.
Conclusion
SharePoint can be an effective internal communication tool. Yet, its limitations need not prevent its use in an organization's intranet strategy. Instead of discarding this option altogether, consider investing in an intranet built on SharePoint that leverages and extends it - such as the CISIN Intranet solution - which will enhance communication within your workplace and facilitate growth within.
With either SharePoint effective internal communication is critical. Your focus should be to deliver engaging relevant content to employees on your intranet.
