It's time to onboard your new employees after you've decided to augment your team, determine which skills your company lacks, select the best provider, and sign the augmentation contract. Let's examine some best practices for a project's successful launch and integrating augmented workers seamlessly with your current internal workforce.
Why Is Proper Onboarding Necessary For Augmented Staff?
Getting a team, internal or external, to collaborate well is essential to the project's success. The need for a well-organized onboarding procedure increases when dealing with augmented personnel. In this part, we'll look at the importance of the onboarding process for augmented staff management plans.
Reducing Risks And Adhering To The Law
Bringing on additional employees without following the right onboarding procedures might put your company at risk for several problems, including legal and regulatory troubles. It is crucial to ensure that all non-disclosure agreements, contracts, and compliance standards are fulfilled immediately.
This onboarding occurs at CISIN during the cooperative process and is expertly managed by our Project Manager (PM). Customers don't have to worry about potential regulatory issues along the route.
A suitable onboarding procedure offers a structure for efficiently handling legal and compliance issues. It ensures that the relevant agreements and papers are signed, outlining each party's roles, duties, and rights. This provides a strong basis for a fruitful working relationship by reducing the possibility of future risks related to legal disputes or regulatory infractions.
Keeping Things Consistent And High-Quality
The outputs for your project must remain consistent and of high quality. When additional employees join your team, they should align with your project's goals, standards, and quality requirements.
An organized onboarding procedure guarantees that augmented workers are fully trained on your project's specifications, quality standards, and best practices from the beginning. It enables them to contribute successfully by assisting them in understanding the particular dynamics, culture, and expectations of your project. This consistency improves output quality and facilitates team member participation.
Fostering Enduring Connections
Even though augmented employees could be short-term additions to your company, building strong bonds with them is advantageous. Smooth communication and the development of trust between your internal and external teams can result in successful project outputs and possibly lead to future partnerships.
Building enduring relationships with augmented personnel begins with proper onboarding. It gives them a good first impression and helps them feel important and part of your team. Building a rapport with the staff early on can result in a more engaged and motivated workforce, which is crucial for meeting project objectives and guaranteeing a seamless and productive temporary transition.
Nine Guidelines To Guarantee A Seamless Integration Of Your Team With Augmented Staff
Establish And Convey Explicit Expectations
Nothing destroys a project more quickly than misplaced expectations. Let the staff know what you are looking for in new hires is important. The following are some questions you should initially respond to:
- Which particular abilities are essential for your project?
- Which procedures must you outsource?
- What objectives do you have for the additional staff members?
- What is the desired number of hours they should work a week?
- How long will the engagement last?
- Which devices and tools will be used throughout the procedure?
- What form will the workflow take?
- When and what benchmarks are they supposed to meet?
- What project data needs to be secured, and how?
Also Read: IT Staff Augmentation: Worth the Investment? Discover the Challenges & Benefits!
Embrace IT Talent Into Your Processes And Culture
Since your augmented personnel will work alongside your current IT team, you must treat them like a team member.
Initiate the effective integration of augmented personnel by introducing them to your internal staff on their first day, even if they work remotely.Arrange a get-to-know-you meeting (both personally and professionally), as well as a few follow-up smaller gatherings with certain individuals throughout the initial weeks, if necessary.
Take advantage of a special team meeting to introduce a new employee to company procedures, requirements, and culture. If you have a guidebook with all the information they need, you can also offer it to them. To get the most out of team augmentation, involve people in activities that pertain to your service or product and the decision-making process.
Respect The Differences
A remote development team can be maintained with the help of staff augmentation. The people on your new team are from diverse national and organizational cultures. Learn about these distinctions to facilitate better communication and prevent many problems from arising. Additionally, you can benefit from cultural commonalities. For instance, US-based businesses may find it simpler to collaborate with European engineers rather than Asian ones.
Provide Access, Tools, And Avenues For Communication
Encouraging communication between the additional employees and your internal development team will allow them to start working immediately. Establish communication channels, like Teams or Slack, and their guidelines. Give them access to the necessary technology, resources, workflows, deadlines, and milestone data.
Prepare The Conditions Of Secrecy
Incorporate confidentiality provisions into your agreement and establish appropriate protocols to enable you to maintain the utmost discretion over sensitive data both during and after the project. Furthermore, it is equally important to have the appropriate policies in place. Ensure your company has clear policies supporting the confidentiality commitment and are in line with the contract. Policies for managing and safely preserving private data should be included in these guidelines.
Select A Contact Person
Every enhanced team member should designate a contact person they can contact in case of a problem. This individual may also serve as a "buddy," acclimating a new team member to the company's operations and culture. An internal or augmented team member who leads the project manager's team could be a point of contact.
Organize The Onboarding Procedure You Use
Use a project management application like Trello to make the onboarding process more organized and effective. (particularly when you are under a time constraint). List every topic they must cover, both now and in the future. Provide a single location with all the links to the resources you need.
Track Output And Give Constructive Criticism On Productivity
Every day, every team member should work seamlessly and accomplish targets. Plan a schedule of status meetings so you can monitor the project's advancement. Regularly assess team performance and provide constructive criticism to all team members. Establish ground principles that will enable you to respond to unforeseen problems when they arise.
Record The Procedure And Distribute The Information
Because you may scale your project up or down with an additional workforce, knowledge must be kept within the organization and made transferable based on needs. To ensure easy access to your documentation in the future, store it in a secure location.
Conclusion
Expanding the workforce and resources through augmentation is a powerful strategy for those seeking to uphold flexibility and optimize project execution. The indispensable role of a managed service provider becomes even more evident in facilitating a seamless onboarding process, ensuring efficient integration of augmented personnel and contributing to the overall success of the project.
Do you need to grow your workforce internally? We at CISIN can assist you as a staff augmentation service provider because we have a long history of providing IT team augmentation using various technologies. Contact us, and we can discuss the abilities required to finish a project together. We will help you every step of the way.
