94% of businesses that currently utilize at least one cloud service will use cloud computing for over 83% of their workloads, and this sector comprises approximately 30% of IT budgets allocated by organizations. Organizations now must adopt cloud solutions; it is no longer optional. Remote Teams working across various locations can collaborate in real-time thanks to cloud collaboration; its scalable, reasonable pricing model provides staff members with a powerful set of tools for engaging, communicating and working together.
In contrast, its administration tool offers administrators a reliable means of monitoring team activities 24/7. Cloud collaboration offers plenty of potential benefits but to truly leverage it fully requires having all the right tools at your fingertips. In this blog, we delve into cloud collaboration, exploring its benefits, features, and much more. So, keep reading to uncover valuable insights.
Cloud Collaboration
What is Cloud collaboration? Cloud collaboration allows teams to work cooperatively on documents that are stored online. Each member can access all files simultaneously and make real-time edits or updates as they come. When multiple teams work simultaneously, team members with appropriate permissions can access and edit papers from any location at any time - providing that changes made are seen immediately and that updates to the file occur real time so everyone is working from a shared version of it.
Cloud computing and collaboration solutions have drastically benefited two areas of work - remote working and hybrid workforces - thanks to rapid advances in cloud technology; no longer do team members need to exchange multiple versions of files that they collaborate on simultaneously, leading to confusion or chaos when trying to merge numerous files. It no longer necessitates physically being present for effective collaboration on any given project.
According to a survey, 86% of workers believed poor teamwork and communication were responsible for project failures they worked on, one major reason that so many business requirements turn towards cloud services for solutions.
The Benefits Of Cloud Collaboration
Here we have outlined the important benefits of cloud collaboration:
- Improved Team Collaboration: When files are housed online in one central place, users find them much simpler. No longer must emails be sent out frequently so everyone in the team has access to the latest version. Talks become easier when everyone uses the correct version of a file, ensuring everyone is in agreement and employee participation has seen significant gains.
- Quicker Access To Big Files: Most primary email servers don't support files over 20-25 MB in size, meaning sending large files would typically involve either physical sharing via USB sticks or uploading it directly into public cloud computing services/cloud app development services if available. Now, teams can collaborate remotely without physically being present to share files.
- Cloud Collaboration Apps Provide Remote Employee Support: Cloud based collaboration applications offer remote employees the cloud-based tools/cloud-based apps they need to collaborate, even from different continents. In fact, you could say cloud collaboration applications make remote working possible; without it productivity would plummet as staff members became bogged down with emails that took too much of their time and focus to reply.
- Engaging The Bring Your Own Device (BYOD) Trend: More than 67% of workers currently prefer using their personal devices for work and more than 69% of project managers and decision-makers in businesses believe BYOD leads to positive results in the workplace. When workers utilize their own computers they put in at least two additional hours.
Cloud Collaboration Tools
Cloud based collaboration tools typically include many features to aid communication, project management and document sharing for enterprise use. Businesses must select one which fits their particular requirements; larger organizations typically opt for custom solutions while smaller enterprises generally rely on prepackaged standard packages.
- Communication-Based: Video conferencing, phone systems, instant messaging and group chat typically make up the communications component of an integrated system. Furthermore, it may offer unified communications where voicemails, emails and texts are managed through one inbox.
- Software: Software Applications and other programs are typically created, maintained, supported and debugged using software programs. Certain projects can even be worked on collaboratively by developers using platforms like GitHub.
- Documentation: Documentation tools offer collaborative editing and authoring features to enable users to store and retrieve files on any device from anywhere at any time for any project imaginable. Dropbox and Google Docs both feature this capability; their sync feature syncs files as they change live.
- Project Management: Team leaders may keep tabs on goals and tasks as well as monitor project status using cloud applications like Microsoft Project, Trello, Basecamp or Asana to manage teams more effectively and assign different responsibilities among employees while progressing projects forward while updating shareholders of any changes or development team in these applications.
Read More: Cloud Computing: A Game-Changing Solution for Your Business? 6 Key Reasons to Embrace It Now!
Top Cloud Collaboration Features
Here we have outlined the some interesting features of cloud collaboration:
- File Access Via The Internet At Any Time: Web browsers and mobile devices should have access to cloud collaboration apps at all faster times, even while changes will only become visible once connected back to the internet; still, supporting offline editing/viewing files stored online with it is key for success.
- Real-Time Communication: Your cloud collaboration platform should support real-time chat, message boards, team communication channels and comments to allow real-time collaboration on projects or jobs together with colleagues directly within its app without emailing each of them individually. For example, posting comments should allow for easier post comments directly for colleagues rather than emailing individual emails separately when working together on similar jobs or projects.
- Custom Permission Level Setting: Not every business information should be shared equally. In order to prevent unwanted changes from being made by anyone else, project outlines and critical work guidelines should have view-only access. The cooperation tool should allow users to set individual permission levels - you should decide who reads, updates, or comments on documents in their possession.
- Version Control: Cloud collaboration platforms should ensure users only access to the latest versions of documents by instantly updating any changes made in real-time, tracking document modifications and providing access to prior versions. You should easily know who made any modifications.
- Establish An Online Repository: One of the core features of any cloud collaboration platform should be offering an online repository to store work-related files securely for easier retrieval by staff members. A good storage solution offers secure search functions to quickly locate information for retrieval when it becomes essential to do so.
Challenges In Implementing Cloud Collaboration
Too Many Apps: Businesses typically manage all internal operations with SaaS apps. Due to pandemic concerns, more workers shifted toward remote work than before - adding another cloud collaboration program may cause undue strain for staff and also cause potential group dynamics issues. As part of your due diligence when purchasing new tools and cloud-based applications, it will be necessary for you to determine their exact purpose in detail. Furthermore, seamless integration or seamless user experience will present another challenge: make sure the data doesn't become isolated.
Absence Of An Organization-Wide Collaboration Strategy: Without collaboration being one of your core business values, no matter how great a cloud collaboration solution you use. Employers should design an enterprise-wide strategy that encourages staff members to work together and communicate, including procedures for soliciting opinions from colleges, providing helpful criticism, and reaching a consensus decision.
Conclusion
If your cloud app development company plans on successfully adopting cloud collaboration, finding adequate cloud application development services with all of the essential collaboration features and seamless connectivity to existing IT infrastructure and apps is imperative for its success.
Frustrating collaboration will only add more stress and complexity to your already lengthy business app list if you use separate cloud platforms exclusively for collaboration. A cloud-based solution may offer all necessary functions - file storage, cloud collaboration, project management and process optimization in one convenient platform that facilitates transparent management, tracking and optimization of all of your work activities.
