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SAP SuccessFactors Workforce planning: How to plan your workforce to achieve your business objectives:
Imagine if you could...
- Forecasting critical workforce needs, analyzing where there are essential gaps of talent, and then filling those gaps.
- Identify the competencies and skills your company needs to achieve your future growth strategy.
- Calculate the financial consequences of your strategic workforce planning decisions.
Workforce planning allows you to perform sophisticated workforce modeling, identify critical resource gaps, and create HR strategies to ensure your future readiness. Fortune 500 companies worldwide have used this proven method to improve their business strategies and close the gap between results and processes.
SAP Workforce Planning is a great tool to help you achieve your goals. Built upon the SAP Analytics Cloud enterprise planning and business intelligence structure, the Workforce Planning module provides an online portal for teams to access and analyze workforce data. The Workforce Planning dashboard allows teams to use forecasting and analytical tools to gain a deep understanding of the workforce's capabilities and needs. This will enable them to take the appropriate action to optimize workforce scheduling and deployment in the future.
SAP Workforce Planning: Benefits
SAP Workforce Planning offers many valuable benefits to businesses.
Enhancing collaboration between HR, Finance, and the rest of the business
Workforce Planning combines finance and human resources data in one place, which allows for direct operational integration between finance and HR departments. This allows for improved collaboration between the different departments and makes operations more efficient.
It is much easier to discover and then take action on business-critical information when finance and HR data are processed, stored, and managed side by side. The process of managing employee benefits, payroll, hiring requirements, and the financial cost of operating a workforce can be simplified by teams having access to both economic data and personnel data in the same module.
Empowerment for an Intelligent Enterprise
SAP Workforce Planning was designed to bring together the 'three rights,' which are the right people, the right place, and the right time. This is the core of SAP software company that will offer the resources. It demonstrates how intelligent approaches are better than attritional ones. By using data to understand the workforce, rather than expecting team members to run frantically from one job to the next, it shows how an intelligent approach can be more effective than an attritional one.
The SAP Workforce Planning solution leverages the powerful BI capabilities of SAP Analytics Cloud, which is where it is based. Management personnel can use the Workforce Planning module to analyze current workforce data, cross-reference it with future needs, and plan for new projects or initiatives. Businesses can design and forecast fluctuations in the workforce demand and supply on an ongoing basis.
It is the idea of empowering intelligent enterprises. SAP Workforce Planning allows management teams to identify a need for specific skills and assign them to the right person. The management can then determine the right people within the workforce and give them that role. This ensures that the right people are in the right place, as two of the "three rights" are aligned. This data is used by management to determine future scheduling requirements and to plan future work timelines. This ensures the deployed teams can complete their task before moving on to the next.
Recognizing Potential Workforce Gaps
This notion of the right people at the right places and times suggests that workforce management does not involve reshuffling employees or changing project timelines to fit the company's resources. This may be true in an ideal world. In reality, however, this is not always possible. Sometimes, the workforce may not be able to meet the demands.
Businesses can use an online portal such as SAP Workforce Planning to help them understand the situation and take steps to reduce it. Organizations can identify and predict potential workforce gaps ahead of time by analyzing and forecasting. Business owners can use this analysis and forecasting to evaluate the current capabilities and capacities of their employees and to hire or outsource personnel to fill any gaps. This is yet another example of how unified information allows departments to work in harmony.
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Optimizing the Workforce Mix in line with Operational Goals
Modern business practices include working with partners or outsourced staff. Organizations may not have the resources to hire permanent employees to fulfill all their operational requirements or provide training and upskilling to specific needs. These cases can make it possible to leverage the capabilities and capacities of a third-party contractor.
Businesses need to be careful. Managers must have a clear understanding of both the costs and the benefits of outsourcing or contingent personnel. Schedulers and managers can quickly assess and understand the cost of their current workforce through the SAP Workforce Planning online portal. This allows your company to optimize the workforce mix for future projects. It also makes it easy for managers and schedulers to bring in outside help when necessary, as well as expand in-house team capabilities.
Effective communication and collaboration
Modern business success depends on collaboration and communication. Simply put, modern businesses are so complex and dynamic that remote employees and teams must be on the same page. This is particularly true for international companies operating across borders.
SAP Workforce Planning can be accessed online by authorized teams. This allows them to gain real-time insight into the workforce. This eliminates silos and information bottlenecks. A Paris-based team doesn't have to request data on workforce scheduling from the respective team, ACT. Then, they will have to wait until the morning for a reply. The portal provides all the data and analysis tools.
It is also easier to schedule collaboration work among distributed teams. This is all about the principle of the right people, the right places, and the right times. SAP Workforce Planning extends this to include multiple teams working together on collaborative projects. This facilitates effective human resource management.
Operational agility improved
What is the greatest benefit of SAP Workforce Planning? It's agility.
- Your business can anticipate workforce gaps and identify potential scheduling needs ahead of time, and then respond accordingly.
- It is possible to ensure that every project has the right personnel, and you can also draw upon external personnel as needed.
- The management team has all the information they need to make strategic decisions.
- These changes can be made by the business in real time, allowing them to remain flexible with project requirements and personnel deployment.
- This flexibility can even be achieved in global collaborative projects.
- Online portals ensure everyone is on the same page and support operational agility.
SAP Analytics Cloud - Workforce Planning
A cohesive view of the data
Workforce Planning integrates both the Finance and the Expense side to share information between Finance and HR. It is primarily based on SAP SuccessFactors. However, it can also be integrated with S4 Finance to combine historical average personnel costs. SAP allows you to modify based on third-party solutions.
Two different approaches can be combined or used in succession to create the solution:
- Top-down planning / Aggregate planning: This allows you to plan at an aggregated level, then break it down.
- Bottom-up planning / Detail Planning: This allows you to plan at a more detailed level (e.g., Employee level).
The Process
Imagine that you would like to increase the average salary to a higher level. You also want to plan absences, terminations, and transfers of employees. The Success factor can be used to drive individual personal costs and adjust the costs at the employee level.
Step 1: Configuration, preparation
- Import Data - Master data and transactional data from a system such as SAP Success Factors Employee Central.
- Maintain planning- Criteria Administrators can maintain planning parameters. They can use predictive analysis or copy existing planning categories.
- Unlock/Initialize plan version- This is the plan version that will be created and initialized (also includes FTE and costs).
Step 2: Based on the use cases, either aggregate or detailed planning
Planning aggregate
- Choose aggregation level: Using existing dimensions to aggregate, a plan is possible on different aggregated grades.
- Plan internal HC supply and demand: Plan HC total, new hires, and terminations, as well as org changes, and calculate costs based on average rates and planned increases.
- Plan for external HC demand: Plan for external contingent workers based upon and per location, and calculate costs based on external rates.
Detail planning
- Design new positions: Create new positions and indicate the relevant attributes such as position name, company code cost center, start date, and employment level.
- Calculate costs: Based upon central drivers and rates. This allows you to see the immediate financial impact on your budget or top-down goals.
It is possible to adjust costs after the cost calculation (e.g., a general increase in a job unit of 5%) following the calculation cost.
A landing page provides a view of the total cost, HeadCount, and drilling down.
Step 3: Transfer Financial Plan
- Derive G/L accounts: The pay components of HR planning are mapped in the process preparation to the G/L version in the workforce planning model.
- Copy to financial plans: Personal costs must be copied from the workforce plan to the cost center plan. The integration process takes place at the company code, cost center, and G/L account levels.
Reporting that meets your needs
Finally, SAP HMX Workforce Planning includes four reports that can be customized based on your specificity to directly compare Actuals vs. Plan results.
- Progress Overview (Actuals and Plan).
- Gender Analysis (Actuals and Plans).
- External Workforce (Actuals and Plan).
- Budget Comparison (Plan vs. Budget).
The solution comes pre-configured but can be customized to suit your specific requirements. You can create your reports and customize the cost calculation logic.
What is Cloud Computing?
Cloud computing allows you to access IT resources on-demand over the Internet at a pay-as-you-go price. Instead of purchasing, maintaining, and buying physical servers and data centers, cloud computing allows you to access technology services such as storage and computing power on an as-needed basis through a cloud provider like Amazon Web Services.
Cloud Computing is the use of remote servers on the Internet to store and manage data. This is in contrast to local servers or personal computers. Cloud providers are companies that offer cloud computing services. They typically charge for their services based on how much they use. Cloud computing is built on grids and clusters.
Who uses Cloud Computing?
Cloud computing is being used by organizations of all sizes and industries for many purposes, including data backup, disaster recovery, and email. Healthcare companies use the cloud to create more customized treatments for their patients. Financial services companies use the cloud to enable fraud prevention and detection in real time. Video game developers are also using the cloud to distribute online games to millions around the globe.
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Cloud Computing Types
The majority of cloud computing services can be divided into five broad categories:
- Software as a Service (SaaS).
- Platform as a Service (PaaS).
- Infrastructure as a Service (IaaS).
- Everything/Everything as a service (XaaS).
- Function as a service (FaaS).
These are often called cloud computing platforms because they are built on top of one another. It is easier to achieve your goals if you know what they are and how different they are. These abstraction layers can also serve as a layered architecture in which services of a higher level can be made up of services from the underlying layer, e.g., SaaS can provide Infrastructure.
Software as a Service (SaaS)
Software-as-a-Service (SaaS) is a way of delivering services and applications over the Internet. We can access the software via the Internet instead of installing and maintaining it. This frees us from complex software and hardware management. It eliminates the need to install and maintain software on our computers or in data centers. This reduces both the hardware and maintenance costs.
SaaS is a complete solution for software that you can purchase from a cloud provider on a pay-as-you-go basis. Many SaaS applications are available online without needing installation or download. SaaS applications can be called Web-based, on-demand, or hosted software.
The Advantages of SaaS:
- Cost-Effective: Only pay for what you use.
- Save time: Most SaaS apps can be run directly from a web browser without the need to download or install any software. This can cut down on time it takes to install and configure software, as well as the potential issues that could get in the way of its deployment.
- Accessibility: App data can be accessed from any location.
- Automatic software updates: Customers can rely on SaaS providers to perform updates for them, rather than buying new software.
- Scalability: It allows users to access services and features on demand.
Cloud9 Analytics, Salesforce.com, and Cloud Switch are some of the companies that offer software as a service.
Platform as a Service
PaaS Cloud computing is a type of cloud computing that allows developers to create applications and services via the internet. PaaS services can be accessed via any web browser and are hosted in the cloud.
PaaS providers host the software and hardware on their infrastructure. PaaS eliminates the need for users to purchase hardware and software to create or run new applications. The application's development and deployment are independent of the hardware.
Although the cloud infrastructure is not managed or controlled by the consumer, such as servers, operating systems, storage, and network, the consumer has access to the applications deployed and possible configuration settings. You have two choices for an annual day function: to rent or create a venue, but the function will be the same.
The Advantages of PaaS:
- Users: find it straightforward and simple to use: It offers a significant portion of the infrastructure and other IT services that consumers can access using a web browser from any location.
- Cost-Effective: It charges per use for services, eliminating any expenses for hardware or software.
- Effectively managing the lifecycle of web applications: It's designed to support all phases of the web application lifecycle, including building, testing and deploying, managing, updating, and managing.
- Efficiency: This facilitates higher-level programming at a lower level, making the development of the entire application simpler.
The companies that offer Platform as a service include Amazon Web Services, Elastic Beanstalk, and Salesforce.
Infrastructure as a service
Infrastructure as a Service (IaaS) is a model where infrastructure is provided on an outsourced basis in support of various operations. IaaS typically refers to a service that provides infrastructure as an outsourcing service to businesses, such as network equipment, devices, and databases, as well as web servers.
It is also known as hardware as a service (HaaS). Customers of IaaS pay per user, usually by the hour or week. Customers may also be charged based on how much virtual machine space they use.
It provides only the operating system, security, networking, and servers necessary for developing and deploying such services and applications.
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IaaS Advantages:
- Cost-Effective: Reduces capital expenditure and ongoing costs. IaaS customers typically pay per user, usually by the hour, week, or month.
- Website Hosting: Running websites with IaaS is less expensive than traditional web hosting.
- Security: The IaaS Cloud Provider might offer better security than your current software.
- Maintenance: It is not necessary to manage the underlying database center or introduce new versions of the software or development. All of this is handled by the IaaS Cloud Provider.
The companies that provide infrastructure as a service include Amazon Web Services, Bluestack, and IBM.
Everything is a service
It's also known as Everything as a Service. Many cloud service providers offer any service, combining all the above benefits plus additional services.
The Advantages of XaaS This service combines all the benefits of any other cloud service.
Function as a Service
FaaS can be described as a cloud computing service. It allows customers or users to create, run, and deploy code or an entire application in functions. The user can develop and update the code at will without having to worry about maintaining the infrastructure. The code can be run in reaction to a certain event. It can also be implemented, just like PaaS.
FaaS stands for event-driven execution. It is implemented in a serverless container. Once the application has been developed, the user can trigger the event to execute the code. The triggered event responds and activates servers to execute the code. The servers are nothing more than the Linux servers, and any other servers are entirely managed by the vendor. The server is serverless architecture. Customers don't know anything about the servers.
Big Data Development Services
Big Data Development for Your Company
We offer insights-as-a-service, which means you can gain practical business insights from your data based on customized data pipelines made to help you reach your objectives.
Big Data Consulting
We will review your business processes and set goals to help you determine the best way to digitize them. We are a big-data development provider and will make your business data-driven and transparent when it comes to decision-making. We can provide support and assistance on-demand, including project assessment, design, execution, testing, and deployment, as well as support for ongoing projects.
Data Infrastructure & Engineering
We will collect, clean, and organize your data for analysis or visualization. We will design and build a data lake or warehouse, as well as a data stream with real-time streaming or batch data streaming. We offer big data development services, including consulting, development, implementation, advancement, or migration.
Data Analytics
For data storage, retrieval, and insights mining, we will set up data lakes and warehouses. We receive raw data from various businesses. We analyze the data and find new ways to use it to increase business value.
Data Visualization
The business owner can easily understand the insights we have uncovered. We visualize them. We create dashboards and reports using data from data lakes and warehouses. Data visualization is valuable and insightful for improving a company's competitiveness and business strategy.
Artificial Intelligence
We create custom AI models based on the data. This makes it easier to make decisions. You can reduce human error, increase business efficiency, and reduce costs by outsourcing extensive data analysis to artificial Intelligence.
Our Approach
We have harnessed the power of SAC to give you access to deeper data layers. This will allow your team to get critical information that can better inform the business. We will work closely with you to determine the overall strategy and requirements, and then help you prioritize/act on the items.
SAP Workforce Planning Module gives your business the tools and understanding it needs to optimize your staff and Human Resources. Contact our team for more information about the module and how you can implement this solution.
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